Operations Head — Event Coordination & Chapter Management
Computer Society of India, GRIET Student Chapter
2024 – Present · Hyderabad, India
Led chapter operations and coordinated cross-functional teams to execute 5+ major technical events while scaling chapter growth. Managed budget, partnerships, logistics, and volunteer coordination across 6 departments. Transformed fragmented event planning into a systematic, scalable operations framework.
Key Achievements
6
Departments Managed
Finance, Sponsorship, Logistics, Marketing, Volunteer Coordination, and Membership — coordinated across all simultaneously
30%
Membership Growth
Grew chapter membership by 30% through structured engagement programs and event-based recruitment
₹50,000+
Sponsorship Revenue
Built 10+ corporate partnerships and secured ₹50,000+ in sponsorship revenue across two academic years
25–50%
Efficiency Gains
Reduced event setup and execution turnaround time through process standardization, checklists, and delegation frameworks
Responsibilities
Event Management and Logistics
- —Orchestrated end-to-end logistics for RESO'25, IdeaQuest, Sequence Saga, and multiple technical workshops
- —Managed venue coordination, resource planning, and timeline milestones for 100–300 attendee events
- —Built pre-event checklists and parallel workstream plans reducing setup time from 3–4 hours to 1–2 hours
- —Handled contingency planning and on-ground problem solving in real time during execution
Finance and Budget
- —Managed per-event budget allocation and tracked expenses across vendors and resources
- —Optimized event costs through sponsor-linked resource coverage (catering, AV, venue)
- —Prepared financial summaries and post-event cost reports for chapter leadership
- —Negotiated better rates with repeat vendors through relationship building
Sponsorship and External Partnerships
- —Identified and approached 15+ potential sponsors; converted 10+ to active multi-event partnerships
- —Developed sponsorship tiers, pitch decks, and benefit packages for each event
- —Managed deliverable agreements, sponsor communication, and post-event ROI reporting
- —Secured ₹50,000+ in revenue — events fully funded, quality raised across all executions
Volunteer Coordination
- —Recruited and managed 20–30 volunteers per event with role-specific briefings
- —Created volunteer handbook and role templates enabling faster onboarding each cycle
- —Assigned volunteers across registration, ushering, tech support, and logistics roles
- —Implemented buddy system and accountability framework reducing micro-management needs
Marketing and Communications
- —Coordinated event promotion strategy, attendance targets, and communication timelines
- —Maintained single-source communication document updated in real time across all teams
- —Collected post-event feedback and produced attendance and impact reports for sponsors
- —Supported event-based member recruitment through promotion and follow-up engagement
Membership and Chapter Growth
- —Drove 30% membership growth through consistent event quality and word-of-mouth expansion
- —Mentored 3–5 junior members on event management, stakeholder communication, and operations
- —Built operations documentation enabling juniors to independently lead sub-events
- —Established feedback loops (post-event surveys) to continuously improve execution quality
Challenges and Lessons
Coordinating across 6 departments simultaneously without a formal project management system
Built a single-source communication document updated in real time across teams; reduced confusion, duplicate effort, and missed handoffs significantly
Sponsor follow-through inconsistency and unclear ROI expectations
Introduced structured follow-up cadence, written agreements, and post-event sponsor reports with attendance and coverage data; improved repeat sponsor rate
Volunteer accountability varying event-to-event with different teams each time
Role-specific briefing cards and a buddy system standardized onboarding and accountability; reduced last-minute coordination failures
High attendance targets with limited budget for large events
Negotiated sponsor-linked resource coverage — sponsors provided catering and AV support in exchange for branding, enabling full-scale events at reduced cost
Skills Demonstrated